Present: Eli Cohn, Mary Donovan, Ray Fattorini, Sabin Meyer, Lauralynn O’Halloran, Rob Parke
Absent:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Cheryl LeBan
Previous Minutes:Â The Board approved the minutes of the last meeting.
Drainage on the Property:
Following the recent drainage problems on the property, Lauralynn said that she had engaged an engineer to do an evaluation of the drainage on the property. He had walked through the property and asked for a topographical map of the property. No one on the Board was aware of such a map. Lauralynn will ask Toni Schoen for the keys to the condominium’s filing cabinets to check if there was one among all the condominiums papers.
Maintenance:
- Sabe will purchase 2 solar lights for use near the tennis court and see if they are adequate. Lauralynn said she was still waiting for Steve to get back with quotes to reconnect the light in this area to another power source that will not require that the roadway is dug up
- Lauralynn said that the driveway was in very poor condition and needed repairs. This was surprising for the age of the driveway and seemed beyond normal wear and tear. She would ask the contractor and the architect that performed the resurfacing of the driveway to rectify any problems. She would also see if she could get quotes from another contractor.
- A leak to the sprinkler system near the tennis court had been repaired.
Landscaping:
- Mary said that Carlos Fraoli had finished work on new landscaping in the two circles. Once the new plantings had become established she and Lauralynn would evaluate his work and if they were happy ask for a proposal for the landscaping contract when Regina’s contract expires.
- Lauralynn said that she had twice contacted Regina to walk through the property with her. She was still awaiting a response.
- Lauralynn said that Tree Care had reviewed the trees near parking spot 18. They had recommended removing a pine tree in the area. Eli complained that this was not the tree whose leaves, berries and sap were destroying the paint on his car. Sabe said that he disagreed that a tree needed to be removed. He agreed to swap spot with Eli and Lauralynn said she would ask Rayal Tree to trim back the trees in the area. If this was still not adequate the Board would consider having the tree removed. Lauralynn said that David Schoen had also contacted her and said that trees near his parking spot were causing similar damage and that she would also have Rayal trim the tree near his parking spot.
Swimming Pool:
- The Board discussed the fact that some homeowners were again complaining about the high temperature in the pool. The temperature recommended by most authorities for maximum comfort and fuel efficiency was between 78 and 82 degrees. The temperature in the pool was often greater that 90. The Board agreed that the temperature should be kept between 78 and 82. Lauralynn said that the current thermostat was old and made regulating the temperature very difficult so she would ask H2O to replace the current thermostat with one that could keep the temperature at the recommended level. She would also ask Steve to have the thermostat encased and locked to prevent unnecessary adjustments to the temperature.
- Lauralynn said that Glass Garden contractor had repaired the levers on the roof in the pool. The lever controlling the vents on the north side of the roof was automatic and controlled by a thermostat so homeowners should NOT touch this.  The lever controlling the vent on the south side was manual and could be opened by homeowners. If homeowners opened the vent they should close it again before they leave the pool. The broken panel in the roof had also been repaired.
- Lauralynn said that a local architect, Tobias Guggenheimer, had walked through on the property with her to discuss drawing up a master plan for the swimming pool. She and Mary had been very impressed with his ideas. He quoted $5,000 to draw up 3 concepts for the whole pool area – one of these would be to turn the pool into an all year facility. The Board asked Lauralynn to check references and if they were satisfactory to engage Tobias to draw up master plans which could be presented to homeowners at the next annual meeting.
Financial Accounts:
- Eli discussed the financial accounts. He said that all costs were increasing in excess of inflation, particularly fuel, water and insurance and that it was likely that common charges would need to be increased next year commensurately to cover the increased costs.
- Eli said that one homeowner was persistently late in paying common charges and this created a significant amount of additional administrative work. The Board agreed that from July, in addition to the late charge of $35, homeowners who were late with common charges would be assessed a late fee of 1/15 of 1% for every day after the 15th of the month on which the charge was due.
Miscellaneous:
- For homeowners using the tennis court the combination for the lock on the tennis court is 18-20-6.
- The Board discussed a date for the annual homeowners meeting and felt that it was important to be able to present to homeowners possible master plans for the swimming pool and as a result decided to only set a date at the next Board meeting. At this meeting the Board will have a sense of when or if such plans will be available to present to homeowners.
- Rob said he would establish a website for the condominium before the next Board meeting.
- Rob said he would ask Steve for a copy of the latest insurance policy to send to homeowners.
Next Meeting: The next meeting was scheduled for Monday July 2, 2007 at Ray’s house.
Respectfully Submitted,
Rob Parke, Secretary