Washington’s Headquarters Homeowners Association
Board of Managers Meeting
March 2, 2010
Present: Eli Cohn, Mick Cartwright, Toni Schoen, Ann Tannenbaum
Absent:Â Â Sabin Meyer, Bernice Giscombe, Robe Parke
Visitors:Â Christina Bloise – Impact Management
Previous Minutes:
- The Board approved the minutes of the last meeting.
Management Company:
- Impact management gave a verbal report of the activities during the month.  Going forward Impact Management should copy board@washingtonshq.com on all email correspondence.
- All issues for the board or the management company can be emailed to board@washingtonshq.com, or telephone 914 512 8129.
- It was agreed that we would not employ Sid (general maintenance) directly, rather he will continue to work for Impact and they will bill us for his time.
- Christina has a monthly check list for Washington’s Headquarters (from Bay Management) which she will share with us.
Financials
- Eli presented the latest statements. We remain in a good position financially ready to take on the black paintwork. We are however also seeking quotes for the driveway repairs and front wall repairs.
- Eli received the contract for the sale/purchase of Unit 20. The board will not exercise the right of first refusal.
Maintenance – Driveway
- Driveway- Impact will look for quotes from contractors to repair the damage where the speed bump had been. Estimate should also include other necessary maintenance to the driveway.  (Carried over from last month)
Maintenance – Paintwork
- Black Trim Paintwork. Three quotes (from Rolande Sandoval, Nick’s Paint and Paper and Sean O’Connell) were reviewed.
- The board voted to accept the quote from Rolande Sandoval.  The work will begin as soon as the weather permits.
- Prior to work starting we will ask Rolande to quote to put an additional trim piece across the base of each garage door, similar to that installed on unit 18.
Swimming Pool:
- Impact are obtaining the Westchester pool permit
- Impact are obtaining the Dobbs Ferry pool permit
- Impact will get a quote from an alternate company (Aqua Pro) so that we can compare before we just re-sign for another year with H20 Pool Maintenance. Whichever company is selected will be asked to certify our pool paperwork
- The pool should be open, as in previous years, by April 1 (to be confirmed).
Gardening:
- Anne reviewed Carlos’ contract for the coming season and all looks to be in order. The contract was signed.
- Rolande Sandoval came in on Friday Feb 26th to clear the tree that fell over some parking spaces.
- There are a number of broken branches around, some still resting up in the trees.  Rayal will be asked to quote to clean this up as soon as possible.
- Residents are reminded to exercise caution in the garden when walking under any of the trees, some of which may have loose branches.
Snow Removal:
- Civitano’s will be asked to plough snow toward the garden rather than toward the cars and garages whenever possible.
Insurance:
- Eli and the state representative reviewed our insurance and all was in order.
Miscellaneous:
- Home owners had asked about snow removal from the roves of individual units.  A number of points were noted:
- Individual roof maintenance is each homeowners responsibility and so the HOA would not pay for snow clearing from the roof
- Although a matter for individual preference, it is not believed to be necessary to remove snow from the roof – indeed the additional weight placed while removing the snow may cause more damage than simply letting the snow melt
- Eli referred to Fred, the architect, who was questioned on this in the past, who also recommended letting nature take its course.
- We were advised that there is no point financially in seeking a long term gutter clearing contract, rather that we should simply book the work on an ad hoc basis as needed
- Basement water leaks. One unit owner inquired where the boundary lay between individual unit owner and HOA responsibility for work on the patio and basement walls in the event of water leaks or similar.  The board clarified that all such work is the individual unit owner’s responsibility. In the past various unit owners have undertaken work to repair or improve their patios at their own expense, and similarly various unit owners have undertaken work to improve the waterproofing of their basement walls, again at their own expense.
Respectfully Submitted,
Mick Cartwright,