Present: Mary Donovan, Cheryl LeBan, Sabin Meyer, Lauralynn O’Halloran, Rob Parke
Absent:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Eli Cohn, Ray Fattorini
Previous Minutes:
- The Board approved the minutes of the last meeting.
Annual Meeting:
- Lauralynn said, as agreed at the annual meeting, she would speak with Toni Schoen and Bernice Gottlieb to obtain recommendations for lawyers who could review the bylaws of the condominium for suggested clarifications and updates. Once this was done a subcommittee of homeowners would be formed to review the recommendations.
- Lauralynn said she had contacted the condominium’s insurance broker to obtain more specifics on the extent of coverage under the condominium policy and the responsibility of individual homeowners. This was obviously related to clarifications in the by-laws as to collective and individual responsibility but she wanted to get this started.
Maintenance:
- Lauralynn reported:
- Numerous lights had been replaced on the property but the lights in the swimming pool were still out and needed to be replaced.
- Sprinklers were still operating and would continue to operate for a few more weeks.
- Gary pest control had been on the property a number of times to address the crickets in the pool house. Traps had been placed and the building had been sprayed.
- The Board authorized Lauralynn to renew the snow removal contract with the current contractor if there was no substantial increase in cost.
Landscaping:
- The Board agreed that Carlo Fraoli had done a good job with the landscaping on the traffic circles. He had presented a proposal to undertake gardening on the property for March 2008 through November 2008 for $3,200 per month:
- The Board agreed to engage Carlos next year at the expiration of Regina’s contract and to also get a quote from him to do fall plantings and plant trees around unit 13 that would need to be done in the next few weeks.
- The Board agreed that the landscaping contract should be annual in future and not 3 years.
- Lauralynn will talk to Bay Management about doing the minimal maintenance that is required on the property from November through March that is currently done by Regina
- Mary will meet with Carlo to review the contract
- A number of dead trees had been removed on the property and all trees close to buildings had been trimmed
Swimming Pool:
- Lauralynn reported that the water temperature had been maintained, the windows had been installed and many homeowners were using the pool. The pool would remain open until the weather became too cold.
- Lauralynn said based on the survey the consensus of homeowners appeared to be:
- Not too undertake a major renovation that would result in an all weather facility
- Repair the roof, doors, windows etc.
- Consider green energy, including a pool cover
- Consider enhancements to the outside areas by the pool entrance and around the waterfall.
- Lauralynn said she would contact Tobias Guggenheimer to get a quote for more specific recommendations, costs, project management etc. for undertaking the above.
Financial Accounts:
- Lauralynn handed out copies of the latest financial statement that Eli had given her.
- Mary noted that costs for heating the swimming pool were considerably less than last year because a lower water temperature had been maintained.
Miscellaneous:
- A homeowner had reported to Board members that it appeared that the tennis court was being used by non residents. The tennis court is for the exclusive use of homeowners and their guests and if a homeowner sees strangers using the court they should make inquiries and give Lauralynn details. Homeowners were also reminded to lock the tennis court after use.
- Lauralynn said she would ask Bay Management to call Toni Schoen to schedule a convenient time for Toni to meet Bay and show them the paint cleanup that was still outstanding.
Next Meeting:Â The next meeting was scheduled for Monday December 3, 2007.
Respectfully Submitted,
Rob Parke, Secretary