Present: Eli Cohn, Mary Donovan, Ray Fattorini, Sabin Meyer, Lauralynn O’Halloran, Rob Parke
Visitor:                 Steve Fanelli – Bay Management
Jim Corless
Absent:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Cheryl LeBan
Flood Damage:
Jim Corless said that during the recent heavy rains his unit had suffered a significant amount of damage when water had come into the unit. He had sent an email to Board members requesting a copy of the latest condominium insurance policy so that he could confirm that the damage sustained by his unit was not covered under the policy. He needed this before he could apply for FEMA assistance. He was still waiting for a copy of the insurance policy and was extremely disappointed in the lack of response from either the Board or Bay Management. He also expressed a concern about a lack of adequate drainage on the property.
Steve Fanelli will obtain a copy of the policy and forward it to Jim. He will also provide a copy to Rob who will scan it and email a copy to all homeowners. In future homeowners will all be sent copies of the latest condominium insurance policy. The Board also agreed that it should engage someone to review possible drainage issues on the property.
Previous Minutes:Â The Board approved the minutes of the last meeting.
Maintenance:
- Lauarlynn and Ray will evaluate options for having the light near the tennis court connected to another power source that will not require that the roadway is dug up. They will ask Steve to get quotes for this.
- Ray presented a proposal to have the driveway near unit 7 regraded to correct for poor drainage in the area. The cost for this will be $1550. The Board approved the repair. Ray will supervise the repair.
- The sprinkler system was now operational after repairs had been made to 4 heads damaged during snow plowing.
Landscaping:
- Mary reported that Carlos Fraoli had begun work on new landscaping in the two circles. He had more plantings to do once the possibility of frosts had passed. If the Board was happy with the results it will consider a proposal from Carlos for the landscaping contract when Regina’s contract expires.
- Lauralynn presented a proposal from Cheryl to undertake improvements to the patio in unit 13. It included the replacement of 5 trees for $350 each that the Board had had removed last season. The Board approved the plan and agreed to pay for the trees if Cheryl provides Lauralynn with details of adequate insurance from the contractor, details of a drainage plan and provide appropriate warranties on the trees.
- Eli requested that a tree near his parking spot be removed as leaves, berries and sap given off by the tree were destroying paint on parked cars. The Board asked Steve to review any other trees near parking spots and after discussion with Lauralynn and Mary have them trimmed or removed as appropriate.
Swimming Pool:
- Lauralynn reported that the pool had been resurfaced, the stairs had been repaired and the pool had been filled. Unfortunately a stone had been thrown through the roof requiring cleanup of glass in the pool area. H2O had already vacuumed and cleaned the pool for glass once and she asked Steve to have them do this again and obtain quotes to repair the roof.
- Steve said the request for a permit had been filed with Dobbs Ferry. He had not yet received a response but he will call and follow up. Once the permit is obtained the pool will be open to homeowners.
- Lauralynn said she will follow up with the engineer about his suggestion that the Board consider replacing the aluminum roof and report back to the Board on options, costs etc.
- Lauralynn and Mary said that they had met with Anderson Windows about options for replacing the doors and windows in the swimming pool. Ray provided Lauralynn and Mary with a proposal to repair the existing wrought in doors and windows. Once quotes are received from Anderson windows Lauralynn will email recommendations to homeowners for input.
Financial Accounts:
- Eli discussed the financial accounts. He said that approximately $17,000 had been spent on repairs to the swimming pool so far. Once quotes had been received for repairs to the pool brickwork, doors, windows and ventilation system the Board would need to assess homeowners. This had been discussed with homeowners at the last annual meeting and at the subsequent special meeting of homeowners called to review renovation plans for the swimming pool.
Miscellaneous:
- Lauralynn said that a number of homeowners had not yet provided emergency contact information to Eli. If a Homeowner is not intending to provide this information to Eli she asked that the homeowner inform Eli of this or to forward this information to him.
- The Board authorized replacing the marker tapes on the tennis court and Lauralynn signed the contract with Oval Tennis Court for maintenance of the tennis court this season.
Next Meeting:Â The next meeting was scheduled for Monday June 4, 2007.
Respectfully Submitted,
Rob Parke, Secretary