Present: Dale Greenwald, Cheryl Leban, Sabin Meyer, Lauralynn O’Halloran, Ray Fattorini, Rob Parke
: Steve Fanelli – Bay Management
Absent:Â Eli Cohn
Bay Management: Steve said that Gary and Bernice Giscombe had moved into unit 14. He will send an updated list of homeowners to Board members. Rob will distribute the list to all homeowners.
Maintenance: Steve reported that the Condominium continued to experience problems with the outside lights. He is investigating solutions to the problems.
The Board reviewed the letter from the engineer Peter Johantgten on the cracked keystone in unit 21 and arches in all of the other condominiums. Based on recommendations in the report the Board agreed to undertake repairs to the arch in unit 21 and other repairs to other arches and to arrange for Peter to observe the arches on a regular schedule. In addition, the Board agreed that the perimeter wall required repairs to the brickwork. Steve will obtain quotes for the repairs to the arches and the perimeter wall.
Steve will have the gate to the tennis court and covers on the dumpsters repaired.
The Board reminded homeowners that the dumpsters were to be used only for the disposal of garden waste. Homeowners should make their own arrangements for the removal of other items by contacting the town.
Sprinkler System
Steve will ask Marenco for details on how the sprinkler system is currently set and for recommendations on how this should be changed at different times of the year. Steve will document his findings and also details on how to change the settings so that a member of the Board or Bay Management is able to make these changes at some future date. In addition, to ensure that we do not have a leak in the system Lauralynn will obtain from Eli details of historic water usage to estimate if there had been any significant increase in water consumption in recent months.
Swimming Pool: Â Steve reported that he is beginning work on obtaining all the necessary approval for the opening of the pool in spring.
The Board again discussed the need for a major overhaul and repair to the pool and pool building. A subcommittee of Dale (Chair), Cheryl, Sabe and Lauralynn was appointed to determine an appropriate approach, strategy and course of action for the redevelopment of the pool and related facilities. Other homeowners with an interest in this important issue are encouraged to contact Dale and join the Subcommittee. The Subcommittee will plan to meet twice before the next Board meeting.
Pest Control: Steve and Lauralynn are still investigating options for pest control.
Capital Budget: The Board provided input to Rob with respect to the maintenance and improvement of common capital assets. Rob will synthesize this input into a planning tool to assist the Board in developing an appropriate strategy for funding the maintenance and improvement to capital assets as and when required. He will present this to the Board at a future meeting.
Tree Care: Steve Fanelli reported that Rayal Tree Service had removed the fallen tree in the roundabout before the exit. Before the tree was removed it was determined that saving the tree was not feasible.
Dale and Sabe will recommend replacement plantings at the next Board meeting. Homeowners should contact Dale if they had any thoughts on suitable replacements. After a decision is made on replacement planting Steve will arrange for the removal of the root ball and for installing the new plantings.
Financial Accounts: Lauralynn distributed copies of the financial statement that had been provided by Eli. Eli is still unable to locate a number of old homeowners and was still holding their share of the recent tax refund received by the Condominium. The Board will discuss appropriate next steps with regard to the outstanding refunds at the next meeting.
Miscellaneous: The Board agreed that the Condominium should establish a website where all documents related to the condominium could be posted for easy access by homeowners. Rob said that the condominium will need to pay a maintenance fee to a service that will host the website. This will require a condominium credit or debit card. Rob will talk with Eli about establishing a condominium credit/debit card. Once this is done Rob will set up the website.
Next Meeting:Â The next meeting was scheduled for Tuesday March 7th, 2006.
Respectfully Submitted,
Rob Parke, Secretary